An electronic product line of TRB's Cooperative Research Programs
Process Documentation
NOTE: The research team does NOT have a role in this phase.
CRP Staff Responsibility
Panel Responsibility
Research Team Responsibility
PHASE:
Pre-Proposal
Define Website Requirements
Publish RFP
Proposal
Proposal Development
Proposal Review, Evaluation, and Selection
Project Planning
Proposal Feedback
Amplified Work Plan Development
Amplified Work Plan Review
Kick-Off
Project Execution
Technical Coordination
Research for Content & Website Design
Reporting and Panel Reviews of Content
Develop and Publish Content in Website
Report and Panel Reviews of Website
Editorial Coordination
Final Approval
Research Teams proposing to develop a website as a deliverable for an ACRP research project must thoroughly understand the WordPress environment:
Review the ACRP WebResource Overview to understand the templates currently available in the WordPress environment.
Review the ACRP WebResource Technical Implementation Instructions to understand the technical skills and level of effort required to develop a site in the WordPress environment.
Research Teams proposing to develop a website as a deliverable for an ACRP research project must thoroughly describe the following key elements in their proposals:
Envisioned Content / Format – Provide a description of the type of website being proposed and summarize the basis for why this format is the appropriate choice for the subject research.
Resource Library – Define the types of documents that will be included, the anticipated scope, and the anticipated source (embedded files, external reference, or both).
Training – Define the type of training (web-based, instructor led, video, or other) and the anticipated quantity of courses.
Research Report – Describe the anticipated content structure and navigation
Other – If a template other than those currently provided is being proposed, provide a wireframe design with thorough explanation of the content structure, navigation, and functionality.
Personnel Skills / Talent – Describe the technical resources and skills that are required to develop the website to be implemented.
Approach – Describe the approach to developing the website as part of the overall research project.
Cost – Describe the anticipated breakdown of costs and man-hours for website content development.
Testing Plan – Describe the testing plan that will be implemented to ensure desired website functionality.
The Panel will first review and evaluate the received proposals in light of the expectations/ requirements set forth in the RFP. This includes especially, but is not limited to, how each proposal has addressed these main criteria:
Cost/benefit
Technical expertise
Content/development approach
Based on the evaluations, the Panel will select the Research Team.
The Panel will provide constructive feedback comments to the selected Research Team, regarding the evaluation criteria and other elements of the proposal.
The Panel will review the Amplified Work Plan focusing especially, but not exclusively, on how the Research Team has addressed / incorporated all proposal feedback comments provided by the Panel during the Proposal Review, Evaluation, and Selection phase.
The Panel will provide a final set of feedback comments for the Research Team to address in preparation for the Kick-off meeting.
✓ CRP STAFF RESPONSIBILITY ✓ RESEARCH TEAM RESPONSIBILITY
The SPO will establish the coordination point between the Research Team and the WordPress point of contact, and will communicate clearly the scope of engagement between the two parties and the role the SPO plays as part of this collaboration.
At this time of the project, the Research Team will execute the Amplified Work Plan and start conducting the research to develop content for the website.
This effort will also include the development of various deliverables related to website development. Depending on the nature of the project, additional deliverables may be required.
Site Architecture:
Sitemap that provides the structure and navigation of all the key pages in the site. The Sitemap should identify he relationships between the main website areas in sufficient detail for the Panel to understand how the end-user with use the website.
Wireframe that presents how the content will appear on each page. The Wireframe does not need to include actual content or graphics, but should identify the individual templates that are intended to be used.
Website Demonstration:
Demonstration of the website to the Panel.
The demonstration may be presented via web-conference or included in a face-to-face Interim Report Meeting.
✓ CRP STAFF RESPONSIBILITY ✓ PANEL RESPONSIBILITY ✓ RESEARCH TEAM RESPONSIBILITY
In addition to the Site Architecture and Website Demonstration deliverables mentioned in the previous step, the Research Team will be expected to provide at least the following deliverables. Depending on the nature of the project, additional deliverables may be required.
Monthly and Quarterly Status Reports that specifically address the Research Team’s progress and next steps on the website planning, design, and technical implementation aspects.
Interim Report, which should provide the progress updates expected of a typical ACRP project.
The SPO will provide feedback comments to these deliverables.
The Research Team must respond to all these comments thoroughly and include detail of how the Research Team will implement the necessary changes.
✓ CRP STAFF RESPONSIBILITY ✓ PANEL RESPONSIBILITY ✓ RESEARCH TEAM RESPONSIBILITY
The Panel will provide a comprehensive final review of the developed website. This review will focus on website design usability and content in meeting project objectives.
The Panel will provide final comments for the Research Team for incorporation.
CRP Staff Responsibility
Panel Responsibility
Research Team Responsibility
Pre-ProposalDefine Website Requirements Publish RFP
ProposalProposal Development Proposal Review, Evaluation, and Selection