CRP Staff Responsibility
Panel Responsibility
Research Team Responsibility
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Pre-Proposal
Define Website Requirements
Publish RFP
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Proposal
Proposal Development
Proposal Review, Evaluation, and Selection
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Project Planning
Proposal Feedback
Amplified Research Plan Development
Amplified Research Plan Review
Kick-Off
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Project Execution
Technical Coordination
Research for Content & Website Design
Reporting and Panel Reviews of Content
Develop and Publish Content in Website
Report and Panel Reviews of Website
Final Approval
Editorial
Coordination
NOTE: The research team does NOT have a role in this phase.
Define Website Requirements
CRP STAFF & PANEL RESPONSIBILITY
- The Panel will define key website requirements to clearly establish project constraints, including:
- If a website is required or optional?
- If a website will be the sole outlet for the research results or a complimentary feature to the traditional printed deliverable?
- If there is more than one product the materials cannot be duplicative
- Which of the following website types is appropriate for the research topic and objective:
- Online Guide
- Resource Library – Documents
- Resource Library – Video Training
- Others (allow for alternatives to be proposed based on problem statement considerations)
- A combination, hybrid, of the above
- A concept for a new type
- Other website features could be considered
- The Panel will prepare detailed expectations/directions for the research project to be addressed by proposers in the following categories:
- Resource allocation/distribution in terms of cost and labor-hours for website content development versus research effort.
- Required technical resources & skills to develop a website based on the type and features to be implemented.
- Graphic representation of the website architecture and key elements.
NOTE: The research team does NOT have a role in this phase.
Publish RFP
CRP STAFF & PANEL RESPONSIBILITY
Proposal Development
RESEARCH TEAM RESPONSIBILITY
- Research Teams proposing to develop a website as a deliverable for an ACRP research project must thoroughly understand the WordPress environment:
- Review the ACRP WebResource process documentation to understand the technical skills and level of effort required to develop a site in the WordPress environment.
- Research Teams proposing to develop a website as a deliverable for an ACRP research project must thoroughly describe the following key elements in their proposals:
- Envisioned Content / Format – Provide a description of the type of website being proposed and summarize the basis for why this format is the appropriate choice for the subject research, some examples of websites include:
- Resource Library – Define the types of documents that will be included, the anticipated scope, and the anticipated source (embedded files, external reference, or both).
- Training – Define the type of training (web-based, instructor led, video, or other) and the anticipated quantity of courses.
- Research Report – Describe the anticipated content structure and navigation
- Other – any combination of the above.
- Personnel Skills / Talent – Describe the technical resources and skills that are required to develop the website to be implemented. Provide the resumes and expertise of the individuals responsible for developing the WebResource.
- Approach – Describe the approach to developing the website as part of the overall research project.
- Cost – Describe the anticipated breakdown of costs and labor-hours for website content development.
- Testing Plan – Describe the testing plan that will be implemented to ensure desired website functionality.
Proposal Review, Evaluation, and Selection
CRP STAFF & PANEL RESPONSIBILITY
- The Panel will first review and evaluate the received proposals considering the expectations/ requirements set forth in the RFP. This includes especially, but is not limited to, how each proposal has addressed these main criteria:
- Cost/benefit
- Technical expertise
- Content/development approach
- Vision for the WebResource
- Based on the evaluations, the Panel will select the Research Team.
Proposal Feedback
CRP STAFF & PANEL RESPONSIBILITY
- The Panel will provide constructive feedback to any proposer requesting one.
Amplified Research Plan Development
RESEARCH TEAM RESPONSIBILITY
- In developing the Amplified Research Plan, the Research Team must address all comments provided in the proposal review summary.
Amplified Research Plan Review
CRP STAFF & PANEL RESPONSIBILITY
- The Panel will review the Amplified Research Plan focusing especially, but not exclusively, on how the Research Team has addressed / incorporated all proposal feedback comments provided by the Panel during the Proposal Review, Evaluation, and Selection phase.
- The Panel will provide a final set of feedback comments for the Research Team to address in preparation for the Kick-off meeting.
Kick-Off
CRP STAFF, PANEL & RESEARCH TEAM RESPONSIBILITY
- SPO and Panel conduct a kick-off meeting with the Research Team.
- During this meeting, the Research Team will discuss and present:
- how the feedback comments have been incorporated the details of the planned research effort as outlined in the ARP.
- Vision for the WebResource
- The Panel will provide insight to specific expectation regarding the project objective.
- The goal of the meeting is the acceptance of the Amplified Research Plan with the green light to commence with project execution.
Technical Coordination
CRP STAFF & RESEARCH TEAM RESPONSIBILITY
- The SPO will request access for those research team members directly involved in developing in the WebResource environment.
- Those needing access will be contacted via CRP’s technical resource to set up an orientation before being provisioned access.
Research for Content & Website Design
RESEARCH TEAM RESPONSIBILITY
- At this time of the project, the Research Team will execute the Amplified Research Plan and start conducting the research to develop content for the website.
- This effort will also include the development of various deliverables related to website development. Depending on the nature of the project, additional deliverables may be required.
- Site Architecture:
- Sitemap that provides the structure and navigation of all the key pages in the site. The Sitemap should identify the relationships between the main website areas in sufficient detail for the panel to understand how the end-user will use the website.
- Wireframe that presents how the content will appear on each page. The Wireframe does not need to include actual content or graphics, but should identify the individual templates that are intended to be used.
- Website Demonstration:
- Demonstration of the website to the panel.
- The demonstration may be presented via web-conference or included in a face-to-face Interim Meeting.
Reporting and Review of Content
CRP STAFF, PANEL & RESEARCH TEAM RESPONSIBILITY
- In addition to the Site Architecture and Website Demonstration deliverables mentioned in the previous step, the Research Team will be expected to provide at least the following deliverables. Depending on the nature of the project, additional deliverables may be required.
- Monthly and Quarterly Status Reports that specifically address the Research Team’s progress and next steps on the website planning, design, and technical implementation aspects.
- Interim Report, which should provide the progress updates expected of a typical ACRP project.
- The SPO will provide feedback comments from the panel on these deliverables.
- The Research Team must respond to all these comments thoroughly and include detail of how the Research Team will implement the necessary changes.
Developing and Publishing Website
RESEARCH TEAM RESPONSIBILITY
Development activities for each WebResource site must not include the following key features:
- Account management or log in features since ACRP’s WebResources does not require user accounts to access each WebResource subsite.
- Provide users a way to commit or write data to the database.
- NOTE: data can be manipulated within the browser session where the data is cleared once the browser is closed.
If you have questions regarding the aforementioned features to avoid or any other development activities and their appropriateness, please contact the responsible staff officer.
Review and Panel Reviews of Websites
CRP STAFF, PANEL & RESEARCH TEAM RESPONSIBILITY
Final Approval
CRP STAFF & RESEARCH TEAM RESPONSIBILITY
- The CRP will provide final approval for making website available for public access.
Editorial Coordination
CRP STAFF RESPONSIBILITY
- The assigned editor may contact the principal investigator with questions or clarification for any of the deliverables.
