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Systems, Equipment, Emerging Technologies, Data, and Services

Traditional common use systems are generally those that facilitate passenger processing, passenger information, and resource allocation requirements within the airport. A holistic view of common use systems includes any airport-owned systems that support the airport stakeholders' ability to perform their operational duties. In addition to systems, the holistic perspective considers equipment, emerging technologies, and a number of services that airports may provide in support of airline operations and passenger experience. The following sections describe each of these areas.

Passenger Processing Systems

The following are common use passenger processing systems and processes.

Common use passenger processing systems (CUPPS) are agent-facing passenger processing systems that enable multiple airlines to share the same resources for processing passengers and accessing their individual departure control systems. CUPPS is a shared software platform that supports multiple applications and peripherals, including barcode scanners, barcode boarding pass printers, barcode and radio frequency identification (RFID) baggage tag printers, boarding gate readers, general-purpose laser and dot-matrix printers, payment devices, and passport/document readers.

CUPPS is also a Recommended Practice and associated technical standard that is jointly owned by the International Air Transport Association (IATA), Airport Council International-World, and Airlines for America (A4A).

Common use self-service (CUSS) is a self-service kiosk platform that can be shared by multiple airlines for processing passengers. These kiosks allow passengers to access the departure control systems for their airline to check in and print boarding passes and baggage tags. Kiosks include peripherals such as touchscreens, barcode scanners, barcode boarding pass printers, barcode and RFID baggage tag printers, receipt printers, payment devices, ADA-compliant keypads, and passport/document readers. Advancements in these kiosks include chip and PIN solutions for payment, antimicrobial cleaning, touchless interactions, mobile phone interactions, and near-touch functionality. CUSS kiosks provide significant benefits to passengers, airports, and airlines by providing flexibility in the arrangement of check-in operations around the airport facility.

The CUSS Recommended Practice and associated technical standard was developed by IATA and A4A.

Local departure control systems (LDCS) provide a means for airline operations without proprietary departure control systems to automate passenger check-in and boarding, as well as baggage handling. It is an application that includes messaging and reporting, as well as printing boarding passes and baggage tags. LDCS supports peripherals, including barcode scanners, boarding gate readers, boarding pass and baggage tag printers, and general-purpose printers. Some LDCS provide support for fast bag drop and self-boarding gates and are enabled for CUSS kiosks and internet-based self-service check-in. Most LDCS can upload manifest information on a near-real-time basis, allowing for an easy and quick fallback from an airline DCS in the event of an outage. The use of an LDCS is generally transparent to the passenger, who processes through the system in the normal fashion.

Remote baggage check provides the ability to receive baggage from passengers at remote and even off-site locations. This process provides passengers the ability to check in and drop off baggage away from the main airport terminal at locations such as a parking garage, a nearby hotel, a rental car center, or even an arriving cruise ship. It utilizes passenger processing systems (either common use or dedicated airline) to perform the check-in and baggage collection functions. It includes secure baggage storage and/or transportation from the remote location to a baggage handling system (BHS) induction point at the airport and, in some cases, delivery direct to the airline for preflight make-up.

Self-service bag drop (SBD) is a process that provides the ability for passengers to drop off baggage with little or no assistance from an agent. It includes check-in, printing boarding passes, printing baggage tags, weighing and sizing baggage, and inducting baggage into the BHS. It includes the use of passenger processing applications and peripherals associated with a CUSS kiosk, as well as a camera to capture facial biometrics (in some implementations), a document scanner for passport and driver's license authentication, and a receipt printer. To support the transfer of the baggage into the BHS, it includes a receiving/takeaway belt, scales for weighing bags, cameras/sensors to measure the dimensions of bags and read baggage tags, and a buffer belt to assist the operation of transferring the baggage to the main BHS induction belt. SBD generally has flexible processing that allows an agent-assisted mode and a self-service mode.

Automated self-boarding gates (SBG) provide the ability for passengers to self-board in the departure lounge. It consists of a sensor barrier, automatic swing panels, an integrated boarding pass reader, an LCD display for passenger instructions, and a printer for seat assignment changes. It can also utilize a camera to capture facial biometrics, which is a key functionality to support the CBP Exit (Traveler Verification Service) program. The use of SBG provides a quicker, more seamless process for passengers and allows for greater flexibility in which airlines can quickly use whichever gate is needed. SBG could also be deployed at security checkpoints and other airport locations.

Airport Systems

Airport systems related to common use can be divided into four categories: (1) those that directly support the common use passenger-processing function; (2) those that enhance the airline experience; (3) those that enhance the passenger experience; and (4) those that support the operation of the airport facility.

Airport Systems-Direct Common Use Support

An airport operational database (AODB) is a central database or repository for storing, sharing, and archiving data from systems such as flight information displays, resource management, surface management, baggage handling, security, reporting, staff management, incident management, aeronautical billing, CUPPS, and CUSS. In an expansive implementation, it can be called on for use by many other airport systems, including finance, maintenance management, and other landside, terminal, and airside systems.

An asset management system is a software solution that stores information on assets, including data on licenses, warrantees, configurations, maintenance, updates, etc. In a common use environment, it serves as the inventory management system for all common use-related hardware and software-related components. In a holistic installation at a major airport, the number of hardware assets related to common use that must be managed can extend into many thousands. It is imperative to know where those assets are and actively manage them to ensure they receive firmware updates necessary for functionality and cyber resistance, as well as to manage the overall life cycle of the assets.

A resource management system (RMS) is used to schedule and manage various airport inventory such as gates, gate stands, aircraft parking positions, baggage make-up and claim carousels, baggage service offices, and check-in counters/curbside service areas in support of a common use program. The system includes a database and application, with integration to flight information data sources, which includes flight information feeds and an AODB.

Dynamic signage provides dynamic messaging to passengers and is typically used to display data/information that is prone to change. It allows for great flexibility to update and change content frequently-in most cases, performed automatically, in accordance with defined business rules, but also driven by login at a particular location. It is driven by a content management system and made up of varying types of displays, which can include LED and LCD/LED commercial displays. These systems typically include specific players to drive the content to the displays, which can be a one-to-many solution, where one player drives many displays, or there can be one player for each display. Dynamic Signage drives several content-specific information display systems (IDS) described below.

Baggage information displays systems (BIDS) provide baggage and flight information to passengers, typically in the baggage claim areas and/or in approach to these areas. More recently, BIDS have also sent this information directly to customers' mobile devices. Baggage handlers on the airside are directed by operational signage directing them to the proper drop, often utilizing baggage input consoles to manage the messaging that is displayed. These displays may also include additional information, such as weather, destinations, and entertainment.

Flight information display systems (FIDS) provide flight information, such as departure times and statuses, throughout an airport (and online) for both passengers and operations. The flight data can come directly from an external data feed from the airline operations center (usually the most accurate for both arriving and departing flights); through the airport's AODB integration; or by direct input on a console by airline employees (though this is often sub-optimal, as updates are often forgotten when they are needed the most, as an operation goes off-schedule).

Gate information display systems (GIDS) provide specific information at the gate for the current and upcoming flights departing from that location. This generally includes the destination, status, departure time, and boarding time. Some GIDS include weather information for the destination. Some airlines have expressed the need for GIDS that allow the display of their proprietary departure information, such as upgrade and standby lists and video advertisements. This functionality is made possible through an advanced content management system, which has not traditionally been part of a common use solution but is being increasingly adopted. Where an airline does not have an internal GIDS system or one that has been architected in a manner that allows it to be utilized in a common use fashion, the airport can provide a general GIDS template that pulls data from various AODB sources for the respective flights.

Ramp information display systems (RIDS) provide flight information, such as flight times, countdowns, and various status items (e.g., wheelchairs and special meals) for the ground personnel at a particular gate. It is driven by the operational database and/or content management system and generally uses LED displays mounted to the exterior of the building or jet bridge. It could also be a protected LCD monitor under the building drip line or out under the passenger boarding bridge.

A premise distribution system (PDS) is the structured network cabling throughout the airport facility that is used to support all data and voice transmission. It is designed and installed to meet the latest commercial building wiring standards and includes both fiber optic and copper cabling to provide connectivity from all device endpoints to a central communications room. In a common use environment, it is the means by which all common use workstations and equipment are connected to the common use platform. In a more holistic installation, it includes both wired and wireless systems, all working in concert together in a symphony of efficiency. In some cases, it has been deployed in a manner that allows added flexibility in the deployment and use of infrastructure, such as a blown fiber system, which allows additional fiber strands to be easily “blown in” by compressed nitrogen when and where needed.

Voice over internet protocol (VoIP) phones allow for normal phone calls through the internet with all of the options of traditional phone systems, including voicemail, call waiting, call forwarding, conference calling, caller ID, and more. In addition, VoIP software integrates well with desktop computers for use as softphones. VoIP phones at the common use locations have grown in capability to enable enhanced communications between airline personnel, whether operating locally or in other stations. For example, personnel at headquarters, like an operations center, can sign into the system and communicate with airline staff at other locations. This would permit an airline signing in to utilize their own dialing plan, with four- or five-digit dialing throughout their entire route network, as would be the case in their proprietary world.

Airport Systems-Enhance Airline Experience

Content management systems (CMS) are used to organize, plan, design, and distribute visual content to end devices and other platforms. It is a software-based solution that can include an application server and content players. The CMS is used to provide enhanced video content, including 4K high definition, to monitors throughout the airport. In a common use environment, the CMS can provide proprietary airline information and videos in the common use check-in and gate areas based on whichever airline is using those resources at the time. It should be noted that the 4K resolution enabled by CMS makes required signage legible (for example, the required FAA hazardous materials verbiage and TSA or CBP directions), and it is generally considered the minimal resolution to allow this functionality at reasonable font sizes. The network infrastructure needs to have the capability to actively display a wide variety of content, some of it almost certainly comprised of high-quality video, and some of that video will be time-synchronized.

Visual docking guidance systems (VDGS) provide information to assist pilots in parking an aircraft at the gate stand. These systems improve accuracy, enable the parking of an aircraft in extremely poor visibility and otherwise poor weather conditions (including when lightning has required the ramp to be cleared), assist in collision avoidance, and provide emergency stop alerts. VDGS are used in proprietary and common use installations to improve aircraft safety and can be tuned to “check” the ramp for obstructions to the aircraft, including a mis-parked passenger boarding bridge or baggage tug (the reality is that technology generally does a much better and more consistent job of this than human staff). When employed in common use, the VDGS can provide valuable data to inform the resource management function for improved situational awareness, such as actual blocks-on and -off times. The added safety provided to flight crew and passengers in adverse weather conditions has made VDGS an increasing “must-have” for airlines and airports alike.

Airport Systems-Enhance Passenger Experience

Interactive directories use touchscreen monitors to provide a map of the airport and information based on user interaction to quickly direct guests, visitors, and passengers to their desired location. Information can include wayfinding and destination information such as concessions, restrooms, and gates, as well as flight information and access to a help desk. These interactive directories generally all have a mobile link for directions. In addition to a touch screen monitor/system, the information can generally be made available to passengers on their mobile devices.

Visual paging allows all paged messages for passengers to be shown on display monitors. The functionality can also include the display of general and emergency audio messages throughout the airport. The display location may be integrated with the flight information display systems or be on independent monitors.

Virtual queuing, also known as a virtual queue management system, is a system that places customers in a virtual waiting line or queue where they do not have to physically stand in line to get a service. Customers can wait remotely as they are not confined to any waiting location. The queuing application typically communicates with passengers using SMS messaging. However, as this is a newer technology to the airport environment, it is expected that several improvements will be made in the coming years.

Wayfinding/indoor navigation system is a network of devices used to locate people or objects when GPS and other satellite technologies lack precision or fail entirely, which can happen inside multistory buildings, airports, alleys, parking garages, and underground locations. The systems use a mobile application and sensors (Wi-Fi, Bluetooth, cellular) located throughout the facility to track the location of the user and provide directions to the desired destination.

Airport Systems-Support Airport Operations

Airport management systems (AMS) consist of a suite of integrated airport systems providing real-time information exchange. They utilize dashboards and interfaces for displaying, managing, and acting on information from systems such as FIDS, resource management, surface management, AODB, baggage handling, security, reporting, staff management, incident management, aeronautical billing system, CUPPS, CUSS, and LDCS. The AMS breaks down the boundaries between traditionally siloed IT systems by implementing big data technologies. They are adopting artificial intelligence and machine learning and provide real-time monitoring with key performance indicator tracking using the Internet of Things (IoT).

Audio paging provides the ability to deliver audio paging, messages, and emergency notifications throughout the airport facility using speakers, amplifiers, microphones, and paging stations. Software is also used to manage/schedule this audio messaging. Such paging can also be performed by localized zones, which is increasingly important to the “quiet airport” concept.

Baggage handling systems (BHS) transport and route baggage throughout the airport environment. They are made up of baggage belts, motors, conveyors, carousels, security doors, and piers. RFID tote systems or bag tags are used for enhanced baggage tracking. In common use environments, some airports have integrated separate BHS systems to allow for flexibility of input locations to route baggage to more gates. The common use system communicates directly with the BHS in many cases, providing data to the system (baggage sortation messages) and delivering process messages back (baggage process messages). The self-bag drop environment usually has added integration to the BHS.

Cashless processing machines allow airlines to effectively move away from cash acceptance and handling at the bag drop counter. For a small fee, these machines accept cash and issue a debit card for use by the customer with the airline. While a single airline or two started this move away from cash acceptance, almost all airlines are actively moving (or have moved) in this direction. Third-party companies (such as banks, payment companies, or credit card companies) are generally happy to provide cashless processing machines for free, in some cases even sharing a small amount of revenue with the airport operator.

Closed-circuit television (CCTV) systems provide supervision and monitoring of operations in the various airport locations. These systems can provide event notifications, recording and streaming functions, and include cameras with capabilities such as 360-degree pan/tilt/zoom, thermal, and infrared. Utilizing advanced software, they can provide video analytics and biometric verification. Airlines often utilize their own CCTV systems in non-common use environments to oversee ramp operations. This is an important part of a holistic environment, wherein various stakeholders are provided with the appropriate camera views that they need-whether airlines, federal agencies, ground handlers, or others. And these views can be changed very dynamically at a moment's notice.

Distributed antenna systems are networks of antenna nodes that provide wireless service within a geographic area or structure. Within airports, these are used for radio systems (internal, police, fire, etc.), and Wi-Fi networks, which are used by almost all airport stakeholders. This may also increasingly include other private network installations, such as Citizens Broadband Radio Service-standard private wireless systems.

Digital twin is a virtual model of a process, product, or service. For an airport, it is a virtual model of the airport, or specific locations, where associated data for locations can be visualized in a digital map. This allows for analysis of data and monitoring of systems with detail down to specific locations, rooms, or areas. These systems often include an application dashboard and user interface, with integrations of operational and building-related information, which can include data from systems such as AODB, building information modeling (BIM), FIDS, RMS, staff management, billing and lease management, HVAC, baggage handling, IoT devices, computer vision, and LIDAR. Digital twins can utilize artificial intelligence, machine learning, and simulation modeling to provide map-based views in 3D, 2D, or augmented reality.

Surface management systems provide data on real-time aircraft and vehicle movement on the airport surface and in the terminal airspace. They are used for sharing critical data enabling collaborative decision-making, and can include integrated status messages and alerts, reporting, and prediction of demand.

Ramp control systems enable ramp controllers to manage ramp traffi­c safely and efficiently, and in the case of virtual systems, doing so from a remote location. These virtual systems are integrated with airport data sources (e.g., Airport Surface Detection Equipment -Model X and AODB) to deliver a graphical interface with real-time positioning and tracking of aircraft in the movement areas of the airfield. The systems typically include a large video wall, interactive real-time map display, and thermal high-definition pan/tilt/zoom cameras.

Weather data systems provide weather data services for various airport applications through a subscription service. In a common use environment, the weather data services can be shared with the airlines and other stakeholders throughout the environs, although some will sometimes choose to use their own weather data services.

Wireless networks: Wi-Fi has been the communication technology pushed into service that allows devices such as computers (laptops and desktops), mobile devices (smartphones and wearables), and other equipment (printers and video cameras) to interface with the internet. Airlines often utilize their own wireless networks (usually Wi-Fi, and often for baggage scanning) within airports.

Airline Systems and Equipment

There are some systems that airlines still rely on that are not typically provided in common use environments. These include the following:

  • Baggage tracking and reconciliation systems (BTRS), which are fixed readers or handheld scanners that provide the ability to track and communicate the location of baggage throughout a broader journey. Some airports have implemented common use BTRS for airlines that do not have their own system, which almost certainly requires some modicum of wireless connectivity.
  • Back office computer equipment that is used to operate proprietary airline systems that are not part of the common use environment.
  • Mobile passenger processing devices, such as tablets to assist passengers away from the counter positions.
  • Operations radio system for communicating between agents in the terminal, back office, and the ramp.
  • Ground service equipment (GSE), in most cases, is provided by the airlines or the ground handling contractor that supports the airlines. In a common use environment, airports could provide common use GSE. Airlines would then be able to purchase the use of the equipment from the airport. This would allow increased flexibility and limit the need to move equipment around the ramp area based on which airline is using the gate. The space required for such storage in airports is often underappreciated until it is simply no longer available for use.
  • GSE charging stations are another type of equipment that would typically be the responsibility of the airline but that should be considered as an airport-provided asset in a common use environment. The evolution of electric GSE equipment at airports is something that is coming very quickly and, in many places, has already arrived.

Emerging Technologies

Robotics

Robotic services are expanding in airport operations and will only continue to do so exponentially. As an example, food delivery robots can be deployed to expand passenger concession options in common use fashion to allow for different concessionaires to use the program. At the Cincinnati Northern Kentucky International Airport, one solution provider (Ottonomy) deployed autonomous food delivery robots for passengers in one of the terminals.[1] As another example, automated people movers can be deployed to help passengers that need assistance getting to their gate or other airport locations. Cleaning robots are already in service at several airports to assist staff with keeping terminals clean and sanitized. These robotic deployments can be new sources of revenue for the airport, along with enhancing the passenger experience through these new offerings.

These can also extend to include autonomous vehicles, which are in trial at several airports worldwide. These include vehicles on both the landside and airside areas of the airport, such as baggage tugs, which move bag carts fluidly across the aircraft ramp at Schiphol Airport in Amsterdam, to name just one such trial.

Software / Analytics Tools

With a holistic common use program comes the consideration to have full enterprise-wide tools. RMS tools, BIM software, dashboards, digital twins, and others will be of much greater value to airport operations if available to as many staff as possible. Having these tools be enterprise-wide instead of limited by department greatly reduces the need for manual data transfers and allows for anyone (with permissions) to access and use the data that they need.

Data

Storage, Protection, and Privacy

Along with these new common use systems and programs comes the need for more complex data management. Airports will need to store and filter massive amounts of data from numerous sources on a daily basis. The airport AODB will need to be kept up-to-date and running efficiently. Additionally, more data means more possibilities for data breaches. The airport operations team will need to keep security and data permissions a top priority with a holistic common use program. Airports and airlines will have a difficult time getting user buy-in if those involved are concerned about their personal data not being carefully managed. Multiple stakeholders now need to be included in that data flow, truly enabling the seamless journey experience so long talked about in the industry.

Policies and Procedures

Having very clear and established data policies and procedures can help keep data as secure and protected as possible. Airport operations need to have auditing mechanisms in place, along with strict permissions built into new dashboards and systems, to keep data going only to those who need it.

Regulation

Local, state, national, and international regulations all play a factor in how an airport, airline, or solution provider must handle and use data. Passenger data will have many restrictions on what can be stored, how long it can be stored, and how it needs to be protected. These regulations will all have to be considered as an airport works to deploy a full common use program.

Services

A holistic common use program has the potential to shift a couple of services that airlines typically provide for their own operation. These would include general janitorial and deep overnight cleaning and wheelchair services, for which some airports have already assumed responsibility.

To create efficiencies of both scope and scale for the maximum benefit of the airlines' operations within the common use program, airport operators can exercise control over the airline service providers that are permitted to be used at the airport by limiting their number and requiring a set of performance standards for services such as:

  • Customer Service
  • Above Wing
  • Below Wing
  • Baggage Service
  • Mishandled Luggage
  • Ramp Services
  • Fuel Storage
  • Cabin Service
  • In-flight Catering
  • Food Catering
  • International Trash Removal
  • Catering Security
  • Maintenance and Cleaning
  • Airline Maintenance On-call

 

With all of these possibilities, it is important to assess where you stand with common use and in what direction your airport should go. For more on this, continue into Parts 2 and 3.