4.8 Record Keeping

Acceptance of federal grants has associated record-keeping responsibilities. Record keeping for training and condition assessments is prescribed by the FAA for Part 139-certificated airports, but good record keeping is a best practice for all small airports. There are also record-keeping requirements associated with the grant funding.

Airport IQTM 5010 Airport Master Records and Reports
Contains airport data structured to follow the FAA’s Airport Master Record Forms (5010-1 and 5010-2).  Entering an airport’s identifier or airport name, state, and associated city retrieves the data for that airport. This website is maintained by a contractor for the FAA.

FAA Airport Disadvantaged Business Enterprise Program
Provides information to assist airports in meeting the goal and complying with the requirements of the Disadvantaged Business Enterprise Program.

FAA Central Region Compliance Record Keeping
Summarizes record-keeping requirements associated with AIP grants.

FAA Form 5010: Airport Master Record
Used to document airport safety-critical data.

FAA Form 7480-1: Notice for Construction, Alteration, and Deactivation of Airports
Required to be filed to notify the FAA at least 90 days before construction, alteration, activation, deactivation, or change to the status or use of a civil or joint-use (civil/military) airport.

FAA Guidance for DBE Program Administrators
FAA webpage providing program guidance for DBE program administrator on establishing and managing a DBE program.

FAA Web Page on Airport Data and Contact Information
Provides basic airport facilities and contact information, data downloads, and lists of emergency plan airports. Includes links to view more complete data and print FAA Form 5010: Airport Master Record.